Privacy policy
Thank you for choosing Verisearch.ai sp. z o.o. (“Verisearch,” “we,” “us,” or “our”). We respect your privacy and are committed to protecting your personal data in accordance with applicable laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the Polish Personal Data Protection Act of 10 May 2018, and other relevant national regulations.
This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our services, including our website and any other products or services that reference or link to this Privacy Policy (collectively, the “Services”).
1. Introduction
1.1. Scope of This Privacy Policy
This Privacy Policy governs how Verisearch collects, uses, discloses, and otherwise processes personal data about individuals who visit our website, communicate with us, or use our Services.
1.2. Acceptance and Consent
By accessing or using our Services, you agree to the collection and use of your personal data in accordance with this Privacy Policy. If you do not agree with this Privacy Policy, please refrain from using our Services.
2. Definitions
Company (we, us, our): Verisearch.ai sp. z o.o., with its registered seat at 1 Maja 13, 10-117 Olsztyn, Poland;
- KRS: 0001124517
- NIP: PL7394005298
- REGON: 529515105
- GDPR: General Data Protection Regulation (EU) 2016/679.
- Personal Data: Any information relating to an identified or identifiable natural person.
- Processing: Any operation or set of operations performed on Personal Data (e.g., collection, storage, disclosure, etc.).
- Data Subject: An identified or identifiable natural person whose Personal Data are processed by a controller or processor.
- Controller: The natural or legal person which determines the purposes and means of the processing of Personal Data.
- Processor: A natural or legal person which processes Personal Data on behalf of the Controller.
- Cookies: Small files stored on a user’s device to hold a modest amount of data specific to a particular client and website.
3. Controller of Your Personal Data
Verisearch.ai sp. z o.o. is the controller of your Personal Data. Our registered address is:
Verisearch.ai sp. z o.o. 1 Maja 13 10-117 Olsztyn Poland KRS: 0001124517 NIP: PL7394005298 REGON: 529515105
Should you have any questions regarding this Privacy Policy or the processing of your Personal Data, please contact us at:
- Email: privacy@verisearch.ai
- Postal Address: 1 Maja 13, 10-117 Olsztyn, Poland
4. Information We Collect
4.1. Personal Data You Provide Voluntarily
We collect Personal Data that you provide to us directly when you use our Services. This may include:
- Contact information (e.g., name, email address, phone number);
- Account data (e.g., username, password, and other registration details if you create an account with us);
- Communications (e.g., when you contact customer support or send us inquiries).
4.2. Data Collected Automatically (Usage Data)
When you use our Services, we may automatically collect:
- IP address;
- Browser type and version;
- Device information (e.g., device identifier, operating system);
- Pages you visit and the time and date of each visit;
- Referring URLs or the domain from which you accessed our website;
- Other diagnostic data needed to maintain and improve our Services.
4.3. Cookies and Similar Tracking Technologies
We use Cookies and similar technologies (e.g., web beacons, tags) to enhance your user experience and analyze usage of our Services. You can adjust your browser settings to refuse some or all Cookies or to alert you when Cookies are being used. If you disable or refuse Cookies, some parts of our Services may become inaccessible or not function properly.
5. Legal Bases and Purposes of Processing
We process Personal Data only where we have a valid legal basis. These include:
1. Performance of a Contract: Where processing is necessary to provide the Services you request, such as creating an account or delivering a product or service.
2. Legal Obligation: Where processing is required by Polish or EU law (e.g., tax, accounting obligations).
3. Legitimate Interests: Where processing is necessary for our legitimate interests (e.g., improving our Services, preventing fraud, network security), provided that these interests do not override your fundamental rights and freedoms.
4. Consent: Where you have given us explicit consent for specific processing activities, such as receiving marketing communications. You have the right to withdraw your consent at any time.
We use your Personal Data for purposes including:
- Providing and maintaining our Services;
- Responding to your inquiries or requests;
- Sending administrative information (e.g., policy updates, security alerts);
- Improving our Services, including data analytics;
- Customizing user experience;
- Complying with legal obligations;
- Protecting our rights, privacy, safety, or property.
6. Retention of Data
We will retain your Personal Data only for as long as is necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:
- Account Data: Retained as long as you maintain an account with us or as necessary to provide Services.
- Legal and Regulatory Obligations: We may retain certain data for an extended period to comply with legal obligations (e.g., tax, audit, or other regulatory requirements).
- Dispute Resolution: We may retain your data as necessary to resolve disputes, enforce our agreements, and protect our legal rights.
7. Transfer of Data
Your Personal Data may be transferred to and processed on servers located outside your jurisdiction, including outside the European Economic Area (EEA). Where such transfers occur, we ensure they are protected by appropriate safeguards, such as:
- The European Commission’s Standard Contractual Clauses;
- Adequacy decisions confirming an adequate level of data protection in the recipient country;
- Any other lawful mechanisms required under GDPR or Polish law.
8. Disclosure of Data
We do not sell or rent your Personal Data. However, we may disclose your Personal Data in the following cases:
1. Service Providers: We engage carefully selected third parties to perform functions and provide services to us. These providers may process your data in accordance with written data processing agreements.
2. Legal Requirements: We may disclose your Personal Data if required to do so by law or in response to valid requests from public authorities (e.g., courts, law enforcement agencies).
3. Business Transactions: We may disclose your Personal Data if we undergo a merger, acquisition, restructuring, or other transaction involving our business assets.
4. Consent: We may disclose your Personal Data for other purposes with your explicit consent.
9. Security of Data
We maintain appropriate technical and organizational measures to protect your Personal Data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:
- Encryption of data in transit and at rest (where appropriate);
- Access controls to limit access to employees and contractors on a need-to-know basis;
- Regular security assessments and ongoing training for relevant staff;
- Incident response procedures to quickly address potential breaches or security threats.
While we strive to use commercially acceptable means to protect your Personal Data, no electronic storage or transmission over the internet can be guaranteed to be 100% secure. We cannot fully ensure or warrant the security of your information.
10. Your Rights Under the GDPR and Polish Law
If you are located in the European Union or otherwise subject to GDPR, you have the following rights:
1. Right of Access: You can request copies of your Personal Data and information about how we process it.
2. Right to Rectification: You can request that we correct inaccurate or incomplete Personal Data about you.
3. Right to Erasure (Right to be Forgotten): Under certain conditions, you can request that we delete your Personal Data.
4. Right to Restrict Processing: You can request that we limit the way we process your Personal Data in specific circumstances.
5. Right to Data Portability: You can receive your Personal Data in a structured, commonly used, machine-readable format and request its transfer to another controller.
6. Right to Object: You can object to our processing of your Personal Data based on legitimate interests or for direct marketing purposes.
7. Right to Withdraw Consent: If processing is based on consent, you can withdraw it at any time, without affecting the lawfulness of processing before withdrawal.
8. Right to Lodge a Complaint: You have the right to lodge a complaint with the supervisory authority, especially in the EU Member State where you reside, work, or where an alleged infringement has taken place. In Poland, the relevant authority is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, “UODO”).
To exercise any of these rights, please contact us at privacy@verisearch.ai. We may request additional information to confirm your identity and ensure the security of your Personal Data.
11. Children’s Privacy
Our Services are not directed to children under the age of 16, and we do not knowingly collect Personal Data from anyone under 16 without appropriate parental or guardian consent. If you are a parent or guardian and believe your child has provided us with Personal Data, please contact us. If we confirm that we have collected Personal Data of a child under 16 without verification of parental consent, we will delete that information promptly.
12. Changes to This Privacy Policy
We may update or revise this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.” By continuing to use our Services after the new Privacy Policy is posted, you acknowledge and agree to the updated terms.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us at:
Verisearch.ai sp. z o.o.
Address: 1 Maja 13, 10-117 Olsztyn, Poland
Email: privacy@verisearch.ai
KRS: 0001124517
NIP: PL7394005298
REGON: 529515105
We will address your inquiry as soon as possible, and in any event, in accordance with applicable legal requirements.